Privacy Policy

1) Overview

Virtually by Amanda (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we collect through our website, how we use it, and the choices you have.

2) Information We Collect

Information you provide directly
When you contact us or opt in to receive emails/resources, we may collect:

• Name

• Email address

• Message content (and any details you choose to share)

Information collected automatically
When you visit our website, certain information may be collected automatically through cookies and similar technologies, such as:

• IP address and general location (city/state level)

• Device type, browser type

• Pages viewed, time spent on pages, referring/exit pages
  This helps us understand website performance and improve your experience.

3) How We Use Your Information

We use information to:

• Respond to inquiries and communicate with you

• Provide requested resources (such as freebies/lead magnets)

• Send email updates and marketing communications if you opt in

• Improve website performance, content, and user experience

• Maintain website security and prevent fraud/abuse

4) Cookies & Analytics

Our website is built on Squarespace and uses cookies and similar technologies for functionality, analytics, and performance. We currently use Squarespace Analytics and may add Google Analytics 4 (GA4) in the future.

You can control cookies through your browser settings. If we enable a cookie banner, visitors will be able to manage cookie preferences from that banner.

5) Email Marketing

If you opt in to receive emails, we may send newsletters, updates, and marketing content. You can unsubscribe at any time using the link in the footer of any email.

We currently use Squarespace Email Campaigns and may use additional third-party email platforms in the future (for example, Flodesk). If we switch providers, this policy will be updated.

6) Scheduling

We may use a scheduling tool (currently Calendly) to allow you to book consultations or calls. If you book a time through a scheduling tool, the information you provide (such as your name, email, and appointment details) will be processed through that platform to facilitate scheduling.

7) Payments & Invoicing

If you purchase services or pay invoices through Squarespace, payment information is processed through Squarespace and its payment processors. We do not receive or store full payment card details. We may receive confirmation of payment and basic transaction details needed for records.

8) Sharing of Information

We do not sell your personal information.

We may share information with trusted service providers that help us operate our website and business, such as:

• Squarespace (website hosting, forms, email campaigns, and invoicing)

• Analytics tools (such as Squarespace Analytics and/or Google Analytics)

• Scheduling tools (such as Calendly)

These providers process information only as needed to provide services to us.

We may also disclose information if required by law or to protect rights, safety, and security.

9) Data Retention

We keep personal information only as long as needed for the purposes described in this policy, including responding to inquiries, maintaining business records, and complying with legal obligations. We may retain aggregated or de-identified analytics data longer.

10) Your Privacy Choices & Requests

You may request to access, correct, or delete personal information we have about you. To make a request, email: hello@virtuallybyamanda.com.

We may need to verify your identity before fulfilling certain requests.

11) Children’s Privacy

This website is not intended for children under 13, and we do not knowingly collect personal information from children under 13.

12) Security

We take reasonable steps to protect your information. However, no website or data transmission is 100% secure, and we cannot guarantee absolute security.

13) Third-Party Links

This website may include links to third-party sites. We are not responsible for their privacy practices. Please review their policies directly.

14) California Privacy Notice (Conditional)

If you are a California resident, you may have additional rights under California privacy laws regarding your personal information. If applicable, you can submit a request by emailing hello@virtuallybyamanda.com.

15) Contact

Virtually by Amanda
Houston, Texas
Email: hello@virtuallybyamanda.com